Maintenance, on the calendar and on the record.
Beyond the required inspections, every building has systems that need routine service on a schedule. We set the preventive maintenance calendar, book and confirm the vendor visits, collect what each vendor leaves behind and keep it filed against the equipment.
The systems on the maintenance calendar.
HVAC and rooftop units
Seasonal service on rooftop units, furnaces, boilers, chillers and split systems: filters, belts, coils and drains, with heating and cooling checked before each season.
Roofing
Periodic roof inspections, drain and gutter clearing, and a look after major storms, with photos of what the roofer found.
Plumbing
Water heaters, drains, sump and ejector pumps and fixtures, serviced on the schedule you set with your plumber.
Electrical and infrared scans
Infrared scans of panels and switchgear by a qualified electrical testing firm, and follow up on anything the scan flags.
Parking lots and exterior
Crack filling, sealcoating, striping, lot lighting and drainage, planned around the seasons and your tenants.
Doors, docks and gates
Overhead and dock doors, dock levelers, powered entrance doors and gates, serviced before a failure stops a tenant.
Life safety equipment upkeep
Emergency and exit lights, extinguishers and the other life safety equipment that needs attention between required inspections.
Elevator maintenance visits
The routine visits your elevator maintenance contract calls for, logged next to the required inspections.
What goes on the calendar, and how often, is set with you and your vendors building by building. Manufacturer guidance and warranty terms are part of that conversation.
Six things, kept current.
The maintenance calendar
A preventive maintenance calendar for each building, by system and by piece of equipment, with each visit planned ahead of the season it belongs to.
The visit
We schedule the vendor, confirm the date with your property manager or building contact, and confirm afterward that the visit happened.
The paperwork
We collect the service ticket, photos and report from each visit and file them against the equipment they cover.
The equipment record
An equipment inventory for each building: make, model, serial number, location, install year and the documents that belong to each unit.
The warranties
Warranty terms and expiry dates tracked by unit, so a covered repair goes to the right party before you pay for it.
The findings
When a vendor finds something during routine service, we get it quoted by the vendor and bring it to you. Nothing proceeds without your approval.
When it is time to plan, the history is already there.
Over time the file becomes a history for each piece of equipment: how old it is, how it has been serviced, what each vendor noted about its condition and what has been repaired.
That history is the input to a capital plan, whether you build it yourself, with your property manager or with a consultant you choose. We keep the inputs. Replacement decisions stay yours.
Itemized quotes. Your approval. A disclosed fee.
Transparent pricing.
Maintenance visits and repairs come with an itemized vendor quote. You see the quote, including the scope of a maintenance program, and approve it before anything is scheduled.
Disclosed up front.
We earn a coordination fee, disclosed before you engage us. Any relationship with a vendor is disclosed before you approve the work.
We coordinate the maintenance. Vendors do it.
Start with a compliance review.
Tell us about your buildings, including any maintenance you want help with. We'll explain how it works and what it costs before anything is scheduled.